Construction Project Coordinator

As a construction project coordinator, you are responsible for supporting the core construction management team. Team leaders and project management will look to you for ‘ears on the ground’, to give them clarity as to what is happening with each project. You will work along side leaders in each department including, but not limited to; Project Management, Estimation, Scheduling, Site Management and Safety. Your experience and qualifications will be assessed as you may join a specific department that best matches your skills as they are honed.

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Building professional relationships will be critical in your ability to grow and develop within the company. The construction project coordinator must be versatile and flexible with strong communication skills, both written and verbal. They must be approachable, and confident in approaching others.

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Rockstar candidates in this position are highly accountable, highly reliable individuals. Individuals with strong integrity and initiative excel in this role. Someone with strong communication and soft skills will be incredibly successful at the position, and within the company as a whole.

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Your path to success lies in your ability to handle a myriad of challenges, appropriately prioritize tasks, accurately execute contractual tasks and keep meticulous meeting minutes. You will be counted on by the senior team to deliver reliable reporting and as such, you will often be counted on and even sought out by the management to communicate the status of certain tasks.

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Key Considerations and Requirements

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• Candidate’s project history must be relevant to the current project history of the company.
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• Candidate will be required to demonstrate understanding of full scope and various construction contractual agreements.
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• Strong scheduling skills with the latest software and accurately sequence of work order / phases of construction. Has the capacity to plan ahead and mitigate any impacts to critical path.
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• Understands and demonstrates the development of  risk registers and identifying scope gaps, critical paths and applying impact analysis on risky items and their risk mitigations.
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• Candidate demonstrates accuracy with quantity take offs, estimating man power, materials, indirect costs, direct costs and premiums. Candidate is also versed in negotiations when required.
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• Candidate has experience with issuing tender packages and conducting bid leveling and variance analysis.
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• Candidate is accustomed to be a focal point of communications between internal and external stakeholders. Candidate demonstrates the capability to instigate action from individuals or departments when need be.
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• Candidate is experienced in handling trade meetings and ensuring that the trades and vendors understand the scope of work and agree to project execution. Candidate is versed in ensuring that all trades bid appropriately and on all details, including addenda in the contracts.
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• Candidate is versed in tracking project progression, milestones, budgets, cash flows, progress reports as well as keeping tabs on cost to completion and project profitability.
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• Candidate is can support the development of baseline budgets, creating work activities, assigning costs and managing budgets. Candidate applies practical experiences to develop realistic budgets.

• Candidate is very experienced in reviewing construction drawings, marking up red flags on drawings and instigating action from architects, engineers (including whichever stakeholder are involved) to ensure contractual obligations are correct.
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• Candidate can identify value engineering activities including finding cost and time savings as well as work arounds on site conditions.
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• Candidate is versed in bid and tender activities including supporting / directing the estimation department in getting pricing and quotations from various trades, performing price / bid variance analysis and working with trades to sleuth out any anomalies in pricing (make sure all requirements are captured and pricing makes sense) as well as issuing letters of intent and tender packages.
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• Candidate is highly experienced with writing & issuing contracts.
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• Candidate is experienced with change management systems including assessing cost / budget impacts and justifying / defending or countering COs and CRs.
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• Candidate understands the politics of maintaining stable relationships while minimizing any delays or extra costs to the project.
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• Candidate has very strong English communication skills both written and verbal.

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